Approvals stall in Slack threads
A request goes to the wrong person, or the right person just misses it. Nobody owns the follow-up, so it sits.
The cost: Invoices go unpaid, launches slip, and deals wait on a single signature no one can locate.
Operations platform for growing teams
Approvals, capacity, and status — in one system that reflects how your team actually runs.
FlowPilot routes approval requests to the right person automatically, shows you real team capacity as work gets assigned, and rolls task updates into a live dashboard — so nothing stalls waiting on a Slack thread or a Friday spreadsheet.
No credit card required · 14-day free trial · Setup in under a day
Pending approvals
7 open| Request | Routed to | Amount | Status |
|---|---|---|---|
| Vendor PO — Signage Co. | DW D. Whitfield | $4,200.00 | Awaiting · 2h |
| Content sign-off — Q4 launch | MI M. Ilori | — | Approved |
| Expense — Client travel | PN P. Natarajan | $1,180.50 | Awaiting · 21h |
| Time-off — J. Ferris | DW D. Whitfield | — | Escalated |
Team capacity — this week
4 teams- Creative 92%
- Client Services 64%
- Fulfillment 37%
- Finance Ops 78%
Creative is over capacity — 3 open requests need reassignment.
Status rollup — live
Updated 4 min ago
On track
At risk
Blocked
Trusted by operations teams at
- Kestrel Logistics
- Anchorline Group
- Thornbury & Co.
- Solstice Partners
- Meridian Works
- Bramwell Industries
Where operations break down
Your team isn't slow. Your tools just don't talk to each other.
No one sees real capacity until it's too late
Work gets assigned based on who's available in someone's head, not what's actually on each person's plate.
The cost: Burnout on overloaded teams, missed deadlines, and last-minute scrambles to reassign work.
Status updates live in five different tools
Progress is scattered across Slack, spreadsheets, inboxes, and a project board that's three weeks out of date.
The cost: Hours lost every week rebuilding a status report that's stale before it's sent.
How it works
One request, routed correctly, visible everywhere it needs to be.
New request
DraftTYPEVendor Purchase Order
AMOUNT$4,200.00
DEPTCreative
SUBMITTED BYJ. Ferris
Routing engine
Rule matched- Amount > $2,500 → requires department lead
- Department = Creative → routed to D. Whitfield
- No response in 24h → auto-escalate to VP Ops
Routed to D. Whitfield · escalation timer started
Team load
Live- Creative92%
- Finance Ops78%
- Fulfillment37%
Weekly rollup
Auto-generatedCreativeAt risk
Client ServicesOn track
FulfillmentOn track
Finance OpsBlocked
Features
Built for how operations teams actually work
Smart Approval Routing
Requests go straight to the right approver based on type, amount, or department — and auto-escalate if no one responds in 24 hours.
Live Capacity View
See exactly who's overloaded and who has room as tasks are assigned — not after a deadline's already been missed.
Status Rollups
Task-level updates roll up automatically into a live team and project dashboard. No more building the Friday report by hand.
Workflow Builder
Set up conditional routing, assignment rules, and notifications with a visual builder — no engineering ticket required.
Audit-Ready History
Every approval, reassignment, and status change is timestamped and logged automatically, exportable for compliance review.
Cross-Team Dependencies
Flag blockers that cross departments so nothing silently stalls while it waits on someone else's sign-off.
Integrations
Works with the tools your team already lives in
FlowPilot sits on top of your existing stack — it doesn't ask you to replace it.
- Slack
- Google Workspace
- Microsoft Teams
- Salesforce
- Jira
- HubSpot
- NetSuite
- Asana
- DocuSign
- Zapier
Customer proof
Operations teams run tighter with FlowPilot
“We cut approval time from three days to four hours just by letting FlowPilot route requests instead of hoping someone sees the Slack thread.”
3 days → 4 hrs average approval time
“I know who's overloaded before a deadline blows up instead of after. Capacity View alone paid for itself in the first month.”
31% fewer missed deadlines
“Our Friday status meeting is gone. The rollup gives me a live view I used to spend two hours a week building by hand.”
2 hrs/wk reclaimed on reporting
Pricing
Straightforward pricing, per user
Every plan includes unlimited workflows. Switch or cancel anytime.
Monthly
Annual Save 20%
Starter
For small ops teams getting organized.
$39/user/mo
Billed monthly
Save $96 per user / year
Start Free Trial- Up to 10 users
- Task & approval workflows
- Basic capacity view
- Live status rollup dashboard
- Slack & email notifications
- 5 workflow templates
Team
For growing teams managing real complexity.
$79/user/mo
Billed monthly
Save $192 per user / year
Book a Demo- Everything in Starter, plus:
- Custom approval routing rules
- Real-time capacity across teams
- Unlimited workflow templates
- Slack, Jira, Salesforce & Workspace integrations
- Priority support
Enterprise
For organizations with complex approval chains.
Custom
Scoped to your org
Contact Sales- Everything in Team, plus:
- SSO & SAML
- Custom roles & permissions
- Dedicated success manager
- Uptime SLA
- Audit log & compliance exports
See your own workflows running in FlowPilot.
Book a 20-minute demo and we'll map your current approval chain into a working FlowPilot setup, live.